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Privacy Notice – India Remembers WWII

India Remembers WWII is an online commemorative event hosted by Big Ideas in partnership with the United Service Institution of India, the National Army Museum, the High Commission of India and the British High Commission (hereafter: ‘The Partners’). It will be recorded for promotional purposes by Big Ideas and edited by Peninsular Studios.

All organisations are committed to protecting the privacy and security of your personal information. This privacy notice describes how we collect and use personal information about you during and after your relationship with us, in accordance with data protection law.

What we will collect

We will only collect data from you that is necessary for you to participate in the event.

We will collect the following:

  • Your Email address
  • Your first and second names
  • Your country of residence
  • Information you choose to share as part of your commemorative message
  • A ‘selfie’ image /screenshots of the audience participating in the online event

Data Usage

Big Ideas are ‘data controllers’ of the information you provide. This means that we independently decide what your personal information is used for, and the ways in which it is processed by us separately.

The legal basis on which Big Ideas processes your personal information is their legitimate interest in managing the acquisition of an audience for the same online event, together with producing post-event promotional material for wider public commemoration.

Big Ideas has balanced its individual set of interests in processing your data for this event against any impact on your individual rights and freedoms. Big Ideas found that such impact does not override our respective interests.

Big Ideas has subcontracted Eventbrite to manage ticket applications. For more about how Eventbrite uses the data you provide, please see their Cookie Policy and Privacy Policy.

Big Ideas has subcontracted Mailchimp to manage email communications. For more about how Mailchimp uses the data you provide, please see their Cookie Policy and Privacy Policy.

Big Ideas is the producer for this event.  Personal data collected from ticket bookings (see above) will be shared with Big Ideas, whose Privacy Policy is available via the Big Ideas Policies page.

Big Ideas

Big Ideas will not share your data with anyone else, and will only use the data that we collect for the purposes specified in this Privacy Notice.

Big Ideas will use WebEx to record the event for the purpose of making a highlights video to be used for promotional purposes. ‘Selfie’ images which you may send to Big Ideas via email and extracts from the audio recording of the programme may be used in this video. Your ‘Selfie’ photograph may be featured alongside other members of the online audience during the event and may be used by Big Ideas for publicity purposes.

Deleting Your Data

We will securely store the data you give us in your ticket application for one month after the programme is first broadcast. If you do not consent to being contacted by Big Ideas after the event has ended, all data (including from unsuccessful applicants for tickets) will be deleted.

We will securely store the ‘selfie’ image from applicants who are successful in being allocated tickets to join the audience for the recording for two years. After this time, the images will be deleted.

Recordings of voices of audience members who feature in the broadcast versions of India Remembers WWII, as well as any ‘selfie’ images and voices of audience members who feature in the promotional video, will be kept in perpetuity as part of Big Ideas archive.

Your Rights

If you have any questions about how Big Ideas handles your personal information, or you wish to find out about your rights, please email contact@big-ideas.org

If you have a concern with the way your personal information has been handled, you are entitled to lodge your concern with a supervisory authority. In the UK, the supervisory authority is the Information Commissioner’s Office (ICO).

Privacy Notice – India Remembers WWII
UPDATED 29 July 2020